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1. |
Contact
details
[Section
51(1)(a)]
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Postal: |
PO Box 560,
Bedfordview,
2008, South
Africa
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Physical: |
101 Dimitri
Road, Jupiter
Extension 3,
Germiston, 1400
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Telephone No: |
(011) 842 3000 |
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Fax No: |
(011) 873 2946 |
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E-mail: |
twhiting@tfd.co.za |
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Website: |
www.tfd.co.za |
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Information
Officer:
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T A Whiting |
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2. |
The section
10 Guide on how
to use the Act
[Section
51(1)(b)]
The Guide will
be available
from the South
African Human
Rights
Commission by
not later than
August 2003.
Please direct
any queries to:
The South
African Human
Rights
Commission:
PAIA Unit
The Research and
Documentation
Department
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Postal address: |
Private Bag 2700
Houghton
2041
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Telephone: |
+27 11 484-8300 |
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Fax: |
+27 11 484-0582 |
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Website: |
www.sahrc.org.za |
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E-mail: |
PAIA@sahrc.org.za |
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3.
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Records
available in
terms of any
other
legislation
[Section
51(1)(d)]
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1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19. |
Arbitration
Act No. 42 of
1965
Basic Conditions
of Employment
No. 75 of 1997
Companies Act
No. 61 of 1973
Compensation for
Occupational
Injuries and
Health Diseases
Act No.130 of
1993
Credit
Agreements Act
No. 75 of 1980
Employment
Equity Act No.
55 of 1998
Income Tax Act
No. 95 of 1967
Insurance Act No
27 of 1943
Labour Relations
Act No. 66 of
1995
Medical Schemes
Act No. 131 of
1998
Occupational
Health & Safety
Act No. 85 of
1993
Pension Funds
Act No. 24 of
1956
Regional
Services
Councils Act No.
109 of 1985
Skills
Development
Levies Act No. 9
of 1999
Skills
Development Act
No. 97 of 1998
Tax on
Retirement Funds
Act No. 38 of
1996
Unemployment
Contributions
Act No. 4 of
2002
Unemployment
Insurance Act
No. 63 of 2001
asValue Added
Tax Act No. 89
of 1991
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4. |
Access to the
records held by
the private body
in question
[Sections
51(1)(c) and
51(1)(e)]
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i. |
The latest
notice regarding
the categories
of records of
the body, which
are available
without a person
having to
request access
in terms of this
Act in terms of
section 52(2)
[Section
51(1)(c)]
A
Marketing/Promotional
related brochure
is available
direct from the
company as well
as its website,
and should
provide the
reader with
background
information of
the company and
summarise basic
services offered
by the company.
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ii. |
Records that
may be
requested. A
description of
the subjects of
the records held
by the body and
the categories
in which these
subjects are
classed
[Section
51(1)(e)] |
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Administration:
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- List of Directors
- Minutes of meetings (Board, Management Committee)
- Minute book containing AGM minutes and Resolutions
- Internal Policies & Procedures
- Databases
- Licences (Vehicles, Liquor, Computer Software)
- Correspondence
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Human Resources:
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1.
2.
3.
4.
5.
6.
7.
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Staff
recruitment
policies
Employment
contracts
Remuneration
records and
policies
Employment
Equity Report
Annual Training
Report
Workplace Skills
Plan
Correspondence
relating to
Personnel |
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Financial/Operational:
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- Annual financial statements
- Monthly Financial statements
- Asset register
- Debtors register
- Tax records
- Stock records
- Creditors records
- Distribution volumes
- Client records
- Costings and quotations
- Leases
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iii. |
The request
procedures. |
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Form of
request:
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- The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned [s 53(1)].
- The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c)].
- The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s 53(2)(d)].
- If a request is made on behalf of a another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f)].
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Fees:
Omitted from
this submission
for purposes of
brevity.
Included in
document
available from
Company offices.
Fee structure
also available
on
www.sahrc.org.za.
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5. |
Other
information as
may be
prescribed
[Section
51(1)(f)]
The Minister of
Justice and
Constitutional
Development has
not made any
regulations in
this regard.
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6. |
Availability
of the manual
[Section
51(3)]
This manual is
available in
hard copy format
for viewing at
the Company's
premises at 101
Dimitri Road,
Jupiter
Extension 3,
Germiston, 1400
free of charge.
Copies of this
manual should
also be
available from
the SAHRC, and
will be
submitted for
publication in
the Government
Gazette. |
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